PTO Purchase and Reimbursement Process
For PTO-related purchases, there are two available options:
1
Direct Payment by the PTO
The PTO can pay for purchases directly, typically through an invoice. This process involves coordination between the vendor, the person organizing the item, and the committee lead (also known as the budget owner). Direct payments are usually made for larger items, such as Dragon Dancers, banners, and with vendors where we have established accounts.
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To initiate a direct payment: Please send an email to treasurer@orionschool.org for coordination and payment.
2
Parent Reimbursement
If you choose to pay for the purchase yourself, the PTO can reimburse you.
To request reimbursement:
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Make the purchase and keep the receipt.
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Email a copy of the receipt to treasurer@orionschool.org.
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In the email, please do the following:
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CC the budget owner of the event.
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Provide a description of the purchase.
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Include the total amount to be reimbursed.
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Specify your preferred reimbursement method (check, Zelle, or PayPal).
Please submit reimbursement requests as soon as possible. Requests are typically processed within 2-3 days, often sooner. Prompt submission helps ensure accurate event accounting.
Get in Touch
Have more questions? Send your payment questions to treasurer@orionschool.org